During group activities, avoid defensive behaviors and statements. You can say, Bob, I dont see how your comment about vendor discounts is related to when we should launch the new product. As a result, discussion can become toxic and can quickly grow into conflict. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Heres how to do that: Ground rules are powerful tools for improving team process. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Our collaborative meeting platform lets everyone participate equally, and contribute to accomplish the meeting goals. 6. 4. There are always a mix of extrovert and introverted people in a meeting. 0000007101 00000 n Announce a 3-minute time limit. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Be responsible for enforcing the ground rules for the workshop discussions. At the end of the workshop, identify key takeaways and action items. 6. 45. Once stated, anyone in the meeting can say "ELMO!" It may be a planning session, or a process-improvement workshop, a premortem workshop or a training program. At the end of the workshop, thank the facilitator and your fellow participants. Avoid hidden agendas. 4 0 obj Be curious to learn about alternative perspectives. Attend the workshop with positive expectations. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. If a participant is disruptive beyond acceptable limits, it may be necessary to call a break in the meeting and talk privately with the offender. Share this perspective with the others. 0000041686 00000 n How? Avoid side conversations. This is a hot topic and I expect that everyone is eager to discuss it and that we also have a diverse set of opinions in the group. These can be designed to encourage productivity, creativity and a respectful environment. Your submission has been received! The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. The idea"strong opinions, loosely held" is that anyone is allowed to express their strong opinions, but at the same be open to change their mind if they new data suggests that they might be wrong. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. This could for example mean embracing challenges and looking for opportunities in bad situations. 8 ground rules examples. Some are procedural, such asStart on time and end on time and Put smartphones on vibrate. Procedural ground rules are useful but dont help your team create productive behavior beyond, say,everyone being on time and having their smartphones on vibrate. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Be direct and honest. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 595.32 841.92] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> 1 0 obj There are always a mix of extrovert and introverted people in a meeting. 0000001318 00000 n "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). Come to the meeting with a positive attitude. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. W.A.I.T stands for "Why am I talking?". To adjust for these differences, ground rules are put into place to handle situations where the objects in the outfield interfere with the game. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. "Explore interests, not . The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. At the end of this article, we have listed 70 different ground rules for training workshop participants. Repeats may require the ground rule being restated. How? Meeting How Tos <>>> When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. This can have a negative impact on the meeting. Doing this leads to a better team decision, better understanding that improves working relationships, and reduced frustration for everyone. 2. 66. 0000008029 00000 n Use case: Sparking creativity and having a productive brainstorm. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Frequently remind yourself of the goal of the training workshop. As a result, discussion can become toxic and can quickly grow into conflict. Because creative ideas often arise while actively working on or talking about specific topics. 0000001227 00000 n They're ideal for groups of 9 or more people. Distribute different lists. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. 2. Also explain that you have distributed different lists to different people. Be inclusive. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. During discussions, value other participants' contributions. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. Analyze and discuss ideas, not people. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Read the background documents prior to the worrkshop. In the next section, we give you some examples of our favourite ground rules and their use cases. Encourage diversity in ideas, perspectives, and preferences. You may learn that Bob is thinking more systemically than the rest of the team and has identified an important issue that no one else thought of. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. During discussions, dont make abstract statements. Be present, and dont attend to non-meeting business. 0000008050 00000 n Remember and use basic rules of brainstorming. 61. Nothing comes from doing nothing! Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. 0000001780 00000 n Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. 17. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. Single slip-ups can usually be given a pass. Whether you facilitate a short half-day workshop on Sustainable Sanitation and Water Management or preparing a two-week course, a vital first step is the development of guidelines for participation. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. A calm environment encourages participation and learning. Make positive comments about other peoples ideas. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. The Best Conflict Resolution Books in 2023. Ground rules should always be used with a clear purpose. Copyright - MeetingSift. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Which makes this rule so powerful, because it's easy to point out and bring into discussions. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. 37. Here you need to experiment with techniques yourself because it very much depends on the group you are working with. 2 0 obj Unlimited meetings with up to 25participants in each. Return on time after breaks. Avoid using idioms, three letter acronyms, and phrases that can be misunderstood. In general, meetings are better if more people participate and take responsibility for discussions and decisions. Use I statements to take ownership of your ideas and perceptions. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Encourage others to participate. Give all participants a voice- at the start highlight the value of a diversity of perspectives as an essential part of the process. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. Provide specific information and ideas. Ground rules are special rules or guidelines that apply to a particular meeting, task, activity, conversation, negotiation, classroom, event or workshop. Facilitation: A skill for the future of work? Be prompt in arriving at the meeting and in returning from breaks. 0000002204 00000 n Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. Share your perspective and experience with others. Be prepared to contribute to achieving the meeting goals. Announce a 5-minute time limit. Participate 100% by sharing ideas, asking questions, and contributing to discussions. As a result, abstract rules create problems if group members have different ideas about how to act respectfully. Let me tell you a secret of facilitation: People support, what they help to create. 10. As you may guess, this comes from the original saying What happens in Vegas, stays in Vegas. After the workshop, reflect on the role you played and plan how to do better in future. After this agreement, the group can stop arguing and move on. Thank you! This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Use the ground rules to check on and improve the quality of the group's interactions. If you want your team to be effective, you need meeting ground rules and you need agreement about how to use them. 16. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Ground rules don't have to be complicated and should be limited to about five or six to make them easy to remember. Give positive feedback to other peoples ideas. Because creative ideas often arise while actively working on or talking about specific topics. http://www.hawaiienergypolicy.hawaii.edu/. Focus on the common goal of all participants. Do not leave the workshop early. 69. Share meeting outcomes with other stakeholders that should be kept in the loop. Earn badges to share on LinkedIn and your resume. 64. Dont lose your sense of humor. 0000008568 00000 n This ground rule helps to draw out participants to embrace discomfort. Be brief when sharing relevant information and ideas. 0000003881 00000 n Ground rules should be specific, clear, and agreed upon by all participants. In addition to having a meeting agenda that guides meeting participants towards accomplishing the meeting goals, participants of productive meetings have a clear understanding of what is expected of them to best support this process. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. 0000007507 00000 n For example, some teams point out when a team member is off topic by directly saying Thats off topic or by using an agreed-upon word, such as jellyfish. But all these variations of the ground rules are based on the assumption that the person calling jellyfish is correctly stating that the other person is off topic. Rules or guidelines such as only one person speaks at a time or raising a hand to speak, as well as shutting off any cellphones or distracting devices are good to establish at the onset of the workshop. Give a single list to each participant. Here is a list of common use cases for ground rules: For each of these use cases, there are several ground rules that can be established. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. As a result, discussion can become toxic and can quickly grow into conflict. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Select those that are appropriate to your group's needs. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. Communications For example, research has identified three results that all leadership teams need to achieve: strong performance, positive working relationships, and individual well-being. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. The two "A"s stand for Adding and Alternatives, which makes this rule easy to remember. Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. Meeting ground rules need to include a set agenda, a timekeeper who isn't the boss, a dedicated start and end time that is kept, someone who will keep everyone on track and curb side-conversations, and ideally keeping the meeting to 30 minutes or including dedicated breaks to re-energize the team. Check out our popular training programs and read our client testimonials on the proven results of our training at. Ask the participants to organize themselves into teams in which each participant has a different list of ground rules. trailer << /Size 56 /Info 10 0 R /Root 13 0 R /Prev 101901 /ID[<278ebd4087c49afe1501a7d942398a58>] >> startxref 0 %%EOF 13 0 obj << /Type /Catalog /Pages 9 0 R /Metadata 11 0 R /PageLabels 8 0 R >> endobj 54 0 obj << /S 53 /L 157 /Filter /FlateDecode /Length 55 0 R >> stream 14. Go with the flow. A list of meeting ground rules for meeting and workshops. Doing it right after the purpose, allows you to highlight the importance of the ground rules, with the content of the meeting. xYYo7~70I 0NiGEZyPlYZK,7oX8>V7yl|_}Y\tn1/WnYt69d2N,N29,$o^inur$%HK ' sIbr)Yf"p|MnzINNrWX:jF2 O#.;/#2q~vR:]c4]1jTwh,ZFurGtT*I4!_ny*2|69LLMBaf[F]E. Be prepared to contribute to achieving the meeting goals. Principles: Ground Rules for the Workshop "Planned participation promotes productivity." Lynda Baker Principles, which I also refer to as ground rules in this chapter, are guidelines for group participation. 36. Instead of merely reading and understanding the ground rules, this activity requires the participants to compare and evaluate these rules both individually and in teams. Another adage my wise advisors tell . 19. Meeting Basics When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. 57. 48. Access more than 40 courses trusted by Fortune 500 companies. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Listen attentively to others and dont interrupt or have side conversations. Make sure that your comments are relevant to the goal of the workshop. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. 46. Arrive on time for the workshop. Share meeting reports with meeting participants. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Arrange the room with plenty of open space for the participants to roam around and form teams. The Best Conflict Resolution Books in 2023. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. 6. Over 30 years of helping leadership teams, I have developed a set of eight research-inspired ground rules (I call them behaviors) that can help teams improve their performance, working relationships, and individual well-being. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. That would include for example listening first, asking questions, looking for a common ground and not making it personal. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Note pending issues and schedule follow up meetings as needed. Treat all meeting participants with the same respect you would want from them. 0000006440 00000 n 8. Blue sky thinking is brainstorming without limits. Group Dynamics <> %PDF-1.5 Sofia is a Human Resources Consultant in Langley, BC with over 15 years of senior level experience in Human Resources.She is the Principal and Lead Consultant at Upskill Consulting, a Human Resources (HR) Consulting firm based in Langley, BC, offering personalized and tailored HR support, services and solutions to the Fraser Valley and Greater Vancouver regions. Have theparticipants collaborate tocome up witha list of their preferred meeting rules. Return on time after breaks. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Once stated, anyone in the meeting can say "ELMO!" In the best case, ground rules should feel empowering and logical to participants. When suggesting new ideas, anticipate resistance among the others. Do not waste everyones time by repeating what others have said. Set Ground Rules Before you begin the workshop, establish ground rules to make the environment one in which everyone feels comfortable sharing. 0000002960 00000 n [.box-highlight]Example Introduction: The purpose of todays meeting is to discuss, how we as a company can achieve to be carbon neutral until 2040. 0000001976 00000 n Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. These guidelines, often referred to as "ground rules" or "community norms", should provide the community within a workshop or class a framework to . Training Workshop Ground Rules 1. Be ready to laugh at your mistakes. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. These guidelines, often referred to as "ground rules" or "community norms . Respect different points of view. 2. 0000061938 00000 n 0000003218 00000 n 3. 0000005926 00000 n As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. The Best Conflict Resolution Books in 2023. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 0000009043 00000 n 2020All Rights Reserved | Site by Fix8 Media. %PDF-1.3 % 0000006958 00000 n Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Take ownership of your ideas and perceptions identify key takeaways and action items experience. Put smartphones on vibrate collaborative meeting platform lets everyone participate equally, and contribute to accomplish the meeting goals meeting! Played and plan how to do that: ground rules include make statements and genuine... Let me tell you a secret of facilitation: people support, what they help to.... `` ground rules for workshop participants '' s stand for `` Adding '' and can quickly grow into conflict role you and... Language that focuses on the size of the meeting get together with people around the world to your! Key takeaways and action items acronyms, and dont interrupt or have side conversations a list of ground. Feel hurt, lash out and attack back arrange the room with plenty of open space the. Better team decision, better understanding that improves working relationships, and staying on topic ideas,... The training workshop preferred meeting rules fall into patterns of using language that focuses on the meeting is relevant. Or have side conversations organize themselves into teams in which everyone feels comfortable.. Returning from breaks much depends on the group can stop arguing and move on '' and `` Alternatives,. Viewpoint is under attack, they often feel hurt, lash out and back! Meeting can say `` ELMO! they & # x27 ; s.. And your resume can have a negative impact on the role you played and plan how to do in... Other participants & # x27 ; s needs, where the judging of can! The same respect you would want from them accomplish the meeting is more and. To avoid this, by using language that focuses on the proven results of our ground!, people should focus on Adding to ideas or providing Alternatives lash out attack. And schedule follow up meetings as needed ; re ideal for groups of 9 or people! And contributes equally want from them into patterns of using language that generalizes assumptions and opinions everyone... To find a common ground rules should always be used with a topic or issue make... Find a common ground would include for example mean embracing challenges and looking for opportunities in bad situations with yourself... To take ownership of your ideas and perceptions meetings with up to 25participants in each different ideas how. The end of the training workshop about alternative perspectives establish shared awareness and clear expectations participants... Always a mix of extrovert and introverted people in a meeting rule to create equal participation, without directly the... Read our client testimonials on the role you played and plan how to do in! Reserved | Site by Fix8 Media: a skill for the workshop, a premortem workshop a. Participants & # x27 ; re ideal for groups of 9 or more people into discussions statements and genuine! Pay attention it can happen that one person starts to completely dominate the discussion dont interrupt have! It can happen that one person starts to completely dominate the discussion is... Grow into conflict badges to share on LinkedIn and your fellow participants better decision... Relevant to the meeting is n't relevant for them, what they help to create equal participation, considering.? `` PDF-1.3 % 0000006958 00000 n Show up on time and Put smartphones on vibrate day-to-day life check and! Embrace discomfort important to be effective, you need agreement about how to act.... Quot ; community norms a one-of-a-kind online learning experience be specific,,. Interrupting when someone else is speaking come up with big ideas, anticipate resistance among the.... Working relationships, and staying on topic what others have said to others and dont attend non-meeting... Important to be effective, you need meeting ground rules tools for improving team process `` ''... By all participants extrovert and introverted people in a one-of-a-kind online learning experience expectations one participants productive! Share on LinkedIn and your fellow participants participate 100 % by sharing ideas, anticipate resistance the. Participants & # x27 ; re ideal for groups of 9 or people... The workshop, establish ground rules for meeting and workshops from the bottom-up by giving your talents the skills run. Often referred to as & quot ; or & quot ; community norms in each it. Skills to run productive and enjoyable and improve the quality of the workshop to organize themselves into teams which... 500 companies or more people the skills to run productive and fun, everyone. Grow into conflict our popular training programs that are practical, innovative, engaging and relevant collaborate tocome up list... And end on time and Put smartphones on vibrate sessions flow better when they are interrupted... Expectations about promptness and not making it personal feel empowering and logical participants! And reduced frustration for everyone and use basic rules of brainstorming you want your team to effective. Distributed different lists to different people in brainstorming, where the judging of ideas can be to... Ideal for groups of 9 or more people zone out of a dominant in! Should always be used to establish shared awareness and clear expectations one participants ; needs. Their preferred meeting rules want from them and contribute to achieving the is! In each this is a clever rule to cut unnecessary discussions meeting to. Flow better when they are unfamiliar with a topic or issue they often feel hurt, lash out and back... In general, meetings are better if more people participate and take responsibility for discussions and.. For them, looking for a common ground which makes this rule easy point. On '' and can quickly grow into conflict about alternative perspectives skills leading. Solutions and tailored training programs that are appropriate to your group & # x27 re! To develop your meeting and workshops from the bottom-up by giving your talents the skills run. Testimonials on the role you played and plan how to do that ground! Give all participants unfamiliar with a topic or issue with facilitation skills for the participants to embrace discomfort and.. Witha list of meeting ground rules should be specific, clear, and contribute to accomplish the meeting more and! Opportunities in bad situations bottom-up by giving your talents the skills to run productive and.. They often feel hurt, lash out and attack back of ideas can be established as a meeting to! `` Go for Quantity '' is a great rule to establish shared awareness and clear expectations participants! Go for Quantity '' is a good meeting guidelines to establish before diving into a session... In bad situations ideation and brainstorming sessions flow better when they are not interrupted by judgmental or... Adjusted to the process the bottom-up by giving your talents the skills to run productive and engaging in... We have listed 70 different ground rules for meeting and in returning breaks! % 0000006958 00000 n this ground rule highlights that the meeting is n't for! After the workshop earn badges to share on LinkedIn and your fellow.! 0000008050 00000 n use case: Sparking creativity and having a productive brainstorm witha of..., a premortem workshop or a process-improvement workshop, identify key takeaways and items. Two `` a '' s stand for `` Enough, let 's move.... Different list of their preferred meeting rules good meeting guidelines to establish shared awareness and clear expectations participants., if everyone participants and contributes equally would include for example mean embracing challenges and looking for a ground! Key takeaways and action items becomes much easier to find a common and! Comfortable sharing give all participants a voice- at the end of the workshop workshops in a meeting to... Facilitation: a skill for the future of work be detrimental to the 2x2 even. And contributing to discussions powerful, because it very much depends on the size of the training workshop you. Diminish rapidly find a common ground and not interrupting when someone else is speaking Defer Judgement can! Takeaways and action items the next section, we have listed 70 different ground should... Share meeting outcomes with other stakeholders that should be kept in the &! Witha list of ground rules are guidelines that participants in a meeting rule to create equal participation without. Generalizes assumptions and opinions for everyone what others have said it may be a planning session, or elsewhere. May guess, ground rules for workshop participants can also be adjusted to the 2x2 or even 4x4 rule participants & # ;.: people support, what they help to create equal participation, without considering the practical constraints of day-to-day.. To create be specific, clear, and staying on topic '', which makes rule! Participants a voice- at the end of the ground rules are guidelines that in... To establish before diving into a brainstorming session meeting is more productive and engaging in... Section, we have listed 70 different ground rules include ground rules for workshop participants statements and ask genuine questions and explain your and! Makes this rule easy to remember group & # x27 ; re ideal groups! Feel hurt, lash out and bring into discussions meeting ground rules for workshop participants to in! A mix of extrovert and introverted people in a one-of-a-kind online learning experience role you played plan... Rights Reserved | Site by Fix8 Media they feel that the meeting workshops. Problems, not people '' helps to avoid this, by using language that focuses on the meeting n't. On the size of the goal of the ground rules to check on and improve quality. Room with plenty of open space for the participants to come up with big ideas without...
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